> ## Documentation Index
> Fetch the complete documentation index at: https://docs.abrahospitality.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Celebrations

> Tracking and acknowledging guest celebrations

# Celebrations

<Info>
  Celebrations are milestones and special occasions that deserve acknowledgment during a guest's stay. Tracking them helps your team deliver personalized, memorable experiences.
</Info>

## Adding a Celebration

You can add a celebration from two places:

<Tabs>
  <Tab title="From Celebrations Dashboard">
    1. Navigate to **Celebrations** in the main menu
    2. Click the **+** button in the top right
    3. Search for and select the guest
    4. Choose the celebration type
    5. Enter the date (optional for one-time events)
    6. Add any additional details
    7. Review and submit
  </Tab>

  <Tab title="From Guest Profile">
    1. Open the guest's profile
    2. Scroll to the **Celebrations** section
    3. Click **Add Celebration**
    4. Choose the celebration type
    5. Enter the date and details
    6. Submit
  </Tab>
</Tabs>

<Tip>
  When guests complete the pre-arrival survey, celebrations they mention are automatically captured in ABRA.
</Tip>

## Celebration Types

| Type            | When to Use                                      | Recurring |
| --------------- | ------------------------------------------------ | --------- |
| **Birthday**    | Guest's birthday falls during or near their stay | Yes       |
| **Anniversary** | Wedding or relationship anniversary              | Yes       |
| **Honeymoon**   | Recently married couple                          | No        |
| **Babymoon**    | Expecting parents' getaway before baby arrives   | No        |
| **Engagement**  | Recently engaged or celebrating engagement       | No        |
| **Graduation**  | Recent graduate celebrating achievement          | No        |
| **Retirement**  | Celebrating retirement milestone                 | No        |

<Note>
  **Recurring vs. One-Time**: Birthdays and anniversaries are recurring - once recorded, they automatically appear on future stays when the date falls within the reservation period. Other celebration types are one-time events tied to a specific stay.
</Note>

## Celebration Dashboard

The Celebrations dashboard shows all upcoming celebrations for guests with active reservations.

### Filtering by Guest Status

Use the status tabs to filter celebrations:

* **Arrivals** - Guests arriving today
* **In-House** - Guests currently staying
* **Upcoming** - Future reservations

You can select multiple statuses at once to see a combined view.

### What You'll See

Each celebration entry shows:

* Guest name and photo
* Room number
* Celebration type and date
* Additional details
* Accompanying guests

<Tip>
  Look for the **recurring icon** (circular arrow) next to dates - this indicates a recurring celebration that was recorded on a previous stay but is relevant to the current reservation.
</Tip>

### Taking Action

Click any celebration to open the detail view where you can:

* View full celebration details
* Add comments for your team
* Edit the celebration information
* Delete if entered in error

## Recurring Celebrations

Birthdays and anniversaries work differently from other celebrations:

<Steps>
  <Step title="Initial Recording">
    When you record a birthday or anniversary, ABRA saves the date to the guest's profile.
  </Step>

  <Step title="Automatic Surfacing">
    On future stays, if the celebration date falls within 10 days of the reservation dates, it automatically appears in the Celebrations dashboard.
  </Step>

  <Step title="No Duplicate Entry">
    You don't need to re-enter recurring celebrations - they persist in the guest profile and surface when relevant.
  </Step>
</Steps>

<Info>
  ABRA uses a 10-day buffer around reservation dates to surface recurring celebrations. This ensures you're alerted even if the celebration falls slightly before check-in or after checkout.
</Info>

## Celebration Icons

Throughout ABRA, celebration icons appear next to guest names to give quick visual cues:

| Icon           | Celebration |
| -------------- | ----------- |
| Cake           | Birthday    |
| Heart Calendar | Anniversary |
| Wedding Rings  | Honeymoon   |
| Baby Carriage  | Babymoon    |
| Graduation Cap | Graduation  |
| Diamond Ring   | Engagement  |
| Checkered Flag | Retirement  |

These icons appear in the guest list, reservation views, and dashboards to help staff quickly identify guests with celebrations.

## Best Practices

<CardGroup cols={2}>
  <Card title="Act Early" icon="clock">
    Review the Celebrations dashboard during your pre-shift briefing to prepare personalized touches.
  </Card>

  <Card title="Coordinate Teams" icon="users">
    Use comments to coordinate celebration efforts across departments (F\&B, housekeeping, front desk).
  </Card>

  <Card title="Include Details" icon="pen">
    Add specific details like "50th birthday" or "5th wedding anniversary" to help personalize the acknowledgment.
  </Card>

  <Card title="Check Recurring" icon="rotate">
    For returning guests, check if recurring celebrations are surfacing correctly and update dates if needed.
  </Card>
</CardGroup>

## Related Features

<CardGroup cols={2}>
  <Card title="Guest Profiles" icon="user" href="/guides/guests/profiles">
    View all guest information including celebrations
  </Card>

  <Card title="WOW Moments" icon="star" href="/guides/wow-moments/overview">
    Create memorable experiences around celebrations
  </Card>
</CardGroup>